Administrative Specialist
Job No:
PENNECON689
Location:
St. John's
Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries. Powered by an energetic team, we are united by our passion and determination to deliver results on the most complex jobs and challenging environments.
As a member of the Pennecon family, Pennecon Technical Services Ltd. focussed on providing enhanced engineering repaired services and technical field services, as well as solutions in power systems, and controls & automation disciplines.
Administrative Specialist
Location: St. John’s, NL
Pennecon Technical Services is seeking a dynamic, self-starting individual to fill the position of Administration Specialist. Reporting to the General Manager, you will have a diverse role, overseeing all general office administration operations for this fast-paced, dynamic organization. You will play a critical role in in efforts to increase organizational effectiveness and capability, including embracing new business processes and enabling technology. Specific responsibilities will include, but not limited to, the following:
- Supporting job/project administering activities, including compiling project reports, reconciliation of project time and cost charges, securing purchase orders from clients;
- Supporting the Billing Specialist in preparation of client invoices for services rendered;
- Coding of freight charges against project accounts;
- Reconciling credit card statements and expense claims as required to ensure timely processing for payment;
- Interfacing with Payroll to address / resolve any timesheet entry issues;
- Assessing existing work processes for the purposes of identifying business ‘pinch points’, while working with the team to implement pragmatic solutions;
- Providing general administrative support to the PTS Operations Team as may be required to facilitate ongoing operations (e.g., filing, scheduling of resources, arranging travel, formatting reports, etc.).
- Supporting the maintenance and record keeping of calibrated tools and equipment;
- Assisting the PTS Shipper/Receiver as needed to ensure timely and accurate inventory management, while acting as the primary backup to this role;
- Acting as an alternate for the Procurement Specialist for the procurement of goods and consumables;
- Monitoring the telephone, filling the capacity of receptionist; and
- Supporting the General Manager in matters related to human resources, including the onboarding of new hires.
The ideal candidate for this role possesses the following qualifications and attributes:
- Diploma in Business Administration or Office Administration;
- Proficient in Microsoft Office suite of software;
- 2+ years of general office administration experience;
- Must be detail oriented and well-organized;
- Ability to multi-task;
- Strong interpersonal and communication skills to effectively interact with a variety of personnel; and
- Competent ability to follow up with stakeholders in a timely fashion.
To express your interest in this position, please follow the instructions below. Pennecon is committed to equity in employment and encourages all qualified individuals to apply. We thank all candidates for their interest but wish to advise that only those selected for an interview will be contacted. Please find out more about Pennecon by visiting our website at www.pennecon.com